Mayor and Council Meeting Minutes – June 19, 2017

MAYOR AND COUNCIL

JUNE 19, 2017

Mayor Cerino called the meeting to order at 7:30 p.m. In attendance were Council members Liz Gross, Linda C. Kuiper, Samuel T. Shoge and Mauritz Stetson, Jennifer Mulligan (Town Clerk) and guests.

Mayor Cerino asked if there were any additions or corrections to the minutes of the Mayor and Council’s Public Hearing on the budget of June 6, 2017. Mr. Stetson moved to approve the Mayor and Council Public Hearing of June 6, 2017 was seconded by Mr. Shoge and carried unanimously. Mayor Cerino stated that the Mayor and Council meeting of June 6 have not been finalized and would be approved at the next meeting.

Mayor Cerino stated that total operating cash on hand for unrestricted use is $810,496.17. Mayor Cerino stated that there was a separate fund for the Broad Reach sculpture donations in the amount of $1,509.67.

Mayor Cerino asked for a motion to pay bills. Ms. Gross moved to approve payment of the bills as submitted, was seconded by Mr. Stetson and carried unanimously.

Ms. Airlee Johnson, a member of the Board for the Historical Society of Kent County was present for a permit request to close streets and hold a parade for Legacy Day which was scheduled for Saturday, August 19th from 4:30 to 10:30 p.m. Mayor Cerino read the application into the record. Ms. Johnson stated that she was making plans with Chief Baker for street closures. Ms. Kuiper stated that the Historical Society must pay for recycling. Ms. Gross moved to approve the permit for Legacy Day as submitted for August 19th, was seconded by Ms. Kuiper and carried unanimously.

Members of the Recreation Commission and Washington Park Committee were present to discuss naming the Washington Park Recreation Area to the Luisa d’A Carpenter Park. Ms. Carpenter provided the funding for the creation of Washington Park in the beginning.

Mr. Shoge moved to dedicate the recreational area at Washington Park for Louisa d’A Carpenter, was seconded by Mr. Stetson and carried unanimously.

Mr. Stetson stated that it would be nice if the committee could find a living relative to attend the service, noting that Mr. Elmer Horsey worked for the Springfield Foundation and would be the person to know if there were living heirs. Mr. Shoge stated that Mr. Ingersoll had been in touch with Mr. Horsey and approvals were given to name the park but he would look in to if there were living relatives.

Mr. Troup stated that the Town Crew restored a donated swing set and installed it at the Washington Park. There were horseshoe pits and benches installed there too. Mr. Troup stated that the Ms. Carol Mylander did a nice rendering of the proposed walking trail for the park and they were working with Mr. Kees de Mooy to try to get a grant for the build through a Community Parks and Playground Grant.

Mr. Shoge stated that the application to Community Parks and Playgrounds will be submitted in the fall (August). Mr. Shoge stated that Washington Park was nothing like it was in the past but he would like to see more amenities in that area and was hoping that the grant would help install a walking trail, pavilion, landscaping, and renovation of the basketball court.

Mr. Troup stated that a grant application was filled out a few years back for the same area and it was not funded. He said that he was hoping with this go around the funding agency would see the dedication to the area and realize that the Town was serious about the amenities to the park.

Mr. Troup asked the allocation in the budget for the Recreation Commission. Mayor Cerino stated that the budget was the same as the previous year, in the amount of $5,000.00.

Mayor Cerino stated that Community Parks and Playgrounds Grants are competitive and if the grant fell through he thought that the Town should continue building the park organically as they did with the AJAX Park, which is now very popular.

Mr. Troup stated that they were going to have movie nights once a month in Fountain Park as it was a highly visible location and they would try to have popular titles.

Mr. Troup stated that the Recreation Commission was co-sponsoring a kick-ball league with the Kent Athletic Center to begin in August. He said that he hoped it would take off like the bocce league did.

Mr. Troup stated that his term ends on June 30th and although he would remain on the Commission he was going to relinquish the Chair.

Ms. Tess Hogans was present for the Garfield Theater. She said that the she did a series called “Stories in Service” where she interviewed and photographed veterans in the community and would like to properly honor the veterans on Friday, November 10, 2017 with a Marine Guard Color Guard and was trying to have a military band perform a concert that same evening. Ms. Hogans stated that the application for a military band requires support from the Mayor and Council. Mayor Cerino stated that the Town would certainly write a letter of support for the event. Ms. Gross moved that the Town Council support the Garfield Theater in its effort to recognize our military veterans with a letter of support for their proposed celebration on Friday, November 10, 2017, was seconded by Mr. Stetson and carried unanimously.

Chief Baker presented the police report for May, 2017. He said that overtime hours in May were mainly due to the Tea Party Festival. Chief Baker stated that red speed violations hit a near record with 514 violations.

Chief Baker stated that he was happy to report that Officer Reynolds Peele has returned home safely from active duty and the Town was very thankful for his service.

Chief Baker stated that the department had a good problem in that they had more officers and fewer cars. He said that he was going to have an older car (that was used more administratively) painted and serviceable for the street, which would cost much less than a new vehicle.

Chief Baker stated that the K-9 officer will be picking his new dog on Wednesday, June 21st.

Chief Baker stated that today was the first of two Narcan trainings. He said that he had been reluctant to do it up to this point due to the cost and the fact that emergency services are so quick to respond, but the police department partnered with the health departments who have agreed to supply the police with the Narcan. Chief Baker stated that though he was concerned with incidental exposure to the officers, in these matters time was critical so each officer will now carry Narcan with them. Chief Baker stated that Narcan was administered through the nose and said that he understood there was no side effect from over administrating the drug.

Mayor Cerino stated that Thomas Hayman was present on behalf of the 2nd Maryland Infantry Civil War Re-Enactment Group to request an encampment at the Monument Park on Saturday, June 24th. Mr. Hayman explained that it was the 100th anniversary of the Civil War monument at Monument Park. The living history of the Union Confederate troop would take place from 10 a.m. to 5 p.m. The Fort Delaware Cornet Band will perform and demonstrate their instruments.

Mr. Hayman stated that he would like to somehow march into the Monument Park at 10:00 a.m., followed by a ceremony in the park at 10:15 a.m.   It was decided that Mr. Hayman work with Chief Baker to best enter the Monument Park at 10 a.m. and that marching on the sidewalk is preferred due to the short notice for the permit.

Ms. Stetson moved to approve the permit from the 2nd Maryland Infantry Civil War Re-Enactment group to hold a living history encampment at Monument Park on Saturday, June 24th from 10 a.m. to 5 p.m. with infantry demonstrations and no firing of any type. Set-up and clean-up is to be performed by the re-enactment group and there is no need for town personnel, was seconded by Ms. Gross and carried unanimously.

Mayor Cerino stated that the MVA will be in Town on July 17th and 18th; August 14th and 15th; September 11th and 12th; October 16th and 17th; November 13th and 14th; and December 11th and 12th.

Mayor Cerino stated that Mr. Ted Chase resigned from the Ethics Commission.

Mayor Cerino stated that he had a permit request from the Gospel Church of God at 434 Calvert Street to hold a community block party on Saturday, July 16, 2017 from 1 p.m. to 3 p.m. The request asked that the street be blocked off from noon to 4 p.m. that day. Ms. Gross moved to approve the permit request for the a block party on Saturday, July 16th from 1 p.m. to 3 p.m. with street closures as requested for the Gospel Church of God, was seconded by Mr. Shoge and carried with 4 in favor, Mr. Stetson abstained. Mr. Stetson noted that when streets are closed someone should come before the Council to explain.

Mr. Stetson stated that all was well with the Fourth Ward.

Mr. Shoge thanked the Commission for approving the dedication of the Washington Park Recreation area to Louisa d’A Carpenter. He said that he hoped the Council could make it to the dedication ceremony on Saturday, June 24th at 9 a.m.

Ms. Kuiper stated that July 7th’s First Friday will have snocones, popcorn and other treats in the Fountain Park from 5 p.m. to 8 p.m. The DCA was asking for sponsors for the giveaway items for this event.

Ms. Gross stated that the National Music Festival finished over the weekend and there 165 to 170 musicians housed in Town, with 35 concerts and 230 open to the public and free rehearsals. She said that the Festival gets bigger and better each year and Chestertown receives a lot of publicity from the event.

Mayor Cerino stated that the Town sent a letter to the State Highway Administration last December backing the recommendations made as a result of the Task Force for improvements on Flatland Road and Rt. 213. He said that a letter was received in February and he misinterpreted what SHA was telling him. He said that the letter reads, “as with any new sidewalk project, consideration for design funding will not be made until SHA receives a letter from the local jurisdiction stating that they will maintain sidewalks after construction, secure any right-of-way required for the construction, and provide opportunities for public involvement prior to construction. The Town already has an ordinance in place to address constructing, reconstructing, repairing and maintenance of sidewalks. The feasibility study, while indicating right-of-way may not be needed for sidewalk construction, it is noted that easements will be needed for maintenance and utilities which include drainage and stormwater management. A letter of intent is required from the Town to acquire or fund any right-of-way needed for drainage or stormwater management necessary for the sidewalk construction. Once we have this commitment, we can consider more detailed engineering studies to develop the right-of-way needs and associated costs.” Mayor Cerino stated that he would like a motion to empower Mr. Ingersoll respond to the letter, speaking on behalf of the Council for the improvements. Mr. Shoge moved for Mr. Ingersoll to address specifically the needs of the SHA as indicated in their letter of February 2nd for sidewalk installation on Flatland Road, was seconded by Ms. Gross and carried unanimously.

Ms. Kuiper asked if Mr. Ingersoll would inquire with Chesapeake City as to the timeframe for their request of the SHA sidewalk projects and the completion of those projects.

Ms. Kay MacIntosh stated that the Dicken’s Christmas event will build on WinterFest and be held the first weekend in December, coinciding with First Friday and continue into Saturday and perhaps Sunday. The committee will build on the horse drawn carriages, fire pits, and carolers. She said that Ms. Kathleen King will chair the event. The Kent County Arts Council is also on board for the event and the first organization meeting is Monday, June 26th at 4:30 p.m. in Town Hall. Ms. MacIntosh stated that anyone on the Council was welcome to attend the meeting.

Ms. MacIntosh stated that the intent for this year’s Dickens Christmas was to add more music, roaming musicians, special readings and snippets of theatre from A Christmas Carol and Oliver. She said that Chestertown needed to take advantage of the musical, artistic and theatrical talent in Town. She said that she hoped to grow this event into a two weekend event for the future.

Ms. MacIntosh stated that she was having a meeting on Wednesday, June 28th at 5:00 p.m. for anyone who wanted to discuss the movie theatre. She said that she reached out to the owner of Washington Square, Dennis Silicato, and he is open to another theater in the shopping center.

Mayor Cerino asked if there were any questions or comments from the audience.

Mr. Jeff Carroll stated that he wanted to let the Council know what a huge economic impact the National Music Festival had on the local economy.   He said that it was a low risk, high reward event and the business owners appreciated the economic boost. Ms. Gross stated that each restaurant owner was asked to extend their hours on a particular night of the festival and she said that it worked out well for the owners and patrons. Mr. Carroll stated that if the Mayor and Council could find a similar event it would be a great impact on the entire Town.

Mr. Carroll asked if the Town Council would consider asking the new College administration to move their graduation date back to Sundays. He said that it was a large hit on Chestertown’s economy, noting that and his sales are off by 30% with the date being moved to Saturday, but that the figure goes for all because all of the Saturday night and Sunday business is gone as people leave Town as soon as the graduation ceremony is over on Saturday.

Ms. Gross stated that she met the new President of Washington College who told her he was scheduled to come to a Mayor and Council meeting in July which would be a good start to their relationship.

Ms. Rahel Rosner, Vice-President of Finance and Administration at Washington College, thanked Mr. Carroll for his insight. She said that each meeting different members of administration will take turns attending Mayor and Council meetings because the College needs and wants to hear from the public on ways to better work together in the future.

The Council discussed a change to the Mayor and Council meeting scheduled for July 3rd. The Council changed the date to Monday, July 10th at 7:30 p.m. due to the July 4th holiday.

There being no further business, Mr. Shoge moved to adjourn the meeting at 8:35 p.m., was seconded by Ms. Gross and carried unanimously.

Submitted by:                                                 Approved by:

Jennifer Mulligan                                            Chris Cerino

Town Clerk                                                        Mayor

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