Utilities Commission Meeting Minutes – May 7, 2018

UTILITIES COMMISSION MEETING

MAY 7, 2018

Mayor Cerino called the meeting to order at 7:30 p.m. In attendance were Council members David Foster, Linda C. Kuiper, Rev. Ellsworth Tolliver and Mauritz Stetson, Bob Sipes (Utilities Director), Jennifer Mulligan (Town Clerk) and guests.

Mayor Cerino asked if there were any additions or corrections to the Utilities Commission meeting minutes of April 2, 2018. Mr. Stetson moved to approve the minutes of April 2, 2018 as submitted, was seconded by Rev. Tolliver and carried unanimously.

Mayor Cerino stated that operating funds on hand is $1,795,936.68 with designated capital funds set aside for capital projects at $786,000.

Mayor Cerino asked for a motion to pay the bills.  Mr. Stetson moved to pay bills as submitted, was seconded by Rev. Tolliver and carried unanimously.

Mr. Sipes stated that the backhoe needed tires and that was one of the larger items to be paid in the bills.

Mr. Sipes stated that a used screen was purchased from eBay for the Radcliffe Pump Station as it was available immediately, but he was buying a new screen so a spare is on hand.

Mr. Sipes stated that the patching work in Town was just about complete.

Mr. Sipes stated that the RFP for mapping was out and a bid opening date was set. He will post updates as potential bidders send in questions.

Mr. Sipes stated that he was working on an RFP for a maintenance contract on the water tower. He said that he would like to compare it to the old bid specifications before it is released.  He will the send the RFP to all firms that have expressed interest over the last four (4) years.  Mr. Sipes stated that the existing contract for the water tower maintenance expired and he is not interested in renewing the contract as the firm did not meet the terms of the contract.

Mr. Stetson said that he wanted to compliment Mr. Sipes for his dedication and hard work for Chestertown. He said that he appreciated Mr. Sipes frugality in handling the financial aspects of the Chestertown Utilities.

There being no further business, Mr. Stetson moved to adjourn the meeting at 7:36 p.m. was seconded by Rev. Tolliver and carried unanimously.

Submitted by:                                                 Approved by:

Jennifer Mulligan                                            Chris Cerino

Town Clerk                                                     Mayor

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