Meeting called by: Kate Van Name
Type of Meeting: 12th Task Force Meeting
Facilitator: Kate Van Name Note taker: Andy Goddard
Attendees: Kate Van Name, Ted Gallo, Sandra Bjork, Charles Athey, Andy Goddard, Jamie Williams, Kurt Douglass, Susie Chase, Joyce Moody
Absent: Bob Altieri, Taylor Frey
Council Members present: Tom Herz
Visitors Present: Nina Fleegle
MINUTES
Agenda item: Call to Order
Presenter: Kate Van Name
Discussion: The meeting was called to order at 7:02 pm by Ms. Van Name.
Agenda item: Approve 9/23/22 minutes
Presenter: Kate Van Name
Discussion: Ms. Bjork moved to approve minutes. Mr. Gallo 2nded. All approved
Agenda item: Chair’s Report
Presenter: Kate Van Name
– 1st Review of 34 LOIs in three (3) Open Meetings by the ARPA Advisory Task Force yielded
Category 1st Review Approved 1st Review Total
Infrastructure 1 $685,000
Public Safety 1 $450,000
Education 4 $164,000
Housing 2 $139,375
Community Building Repairs 2 $118,500
Parks and Recreation 2 $107,875
Tourism 4 $100,250
Health and Wellness 1 $72,072
17 $1,837,072
Next Steps:
– Final Review of ARPA 1st Review LOIs by ARPA Task Force to complete Town Council Recommendation Report – September 27
– LOI Recommendation Report with LOIs to Town Council for approval to move onto the Application Phase – October 3rd
– Meeting with Town Council to review Recommendations Report and receive approval to move forward to Application Phase – No later than October 25th
– Communications to LOI Submitters with Applications to those selected to go forward – No later than October 25th
– Extend Application Timeline – TBD
– Still working toward end of 1st quarter decisions
Mr. Herz discussed special meeting between Mayor & Council and members of Task
Force. Mr. Herz and MS Van Name will report back on scheduling meeting
Agenda item: Old Business: Review DRAFT Council Recommendation Report format
Presenter: Kate Van Name
Discussion: Task Force reviewed in previous meeting.
Agenda Item: Old Business: Review ARPA Process Due Dates, suggest changes, and vote for approval
Presenter: Kate Van Name
Discussion:
o Final Review of ARPA 1st Review LOIs by ARPA Task Force to complete Town Council Recommendation Report – September 27
o LOI Recommendation Report with LOIs to Town Council for approval to move onto the Application Phase – October 3rd
o Meeting with Town Council to review Recommendations Report and receive approval to move forward to Application Phase – No later than October 25th
o Communications to LOI Submitters with Applications to those selected to go forward – No later than October 25th
o Extend Application Timeline after Council Meeting
o Still working toward end of 1st quarter decisions
Ms. Van Name asked if task force should modify application based on some new
regulations.
Ms. Chase so moved. Mr. Athey seconded. All approved.
Agenda item: New Business: Review Conflict of Interest Matrix for LOIs
Presenter: Kate Van Name
Discussion: Ms. Van Name suggested that Task Force members announce conflict for each LOI conflict of interest and not vote – but not necessary to leave the room.
Agenda Item: New Business Final Task Force Review and vote on LOIs 1-34
Presenter: Kate Van Name
Discussion: Final TF Review and vote on LOIs 1-34
#1 No Vote Confirmed
#2 No Vote Confirmed
# 3 Yes with amendments
#4 No Vote Confirmed
#5 Move from Held to yes with conditions. Ms. Athey moved. Ms. Bjork seconded
#6 No Vote Confirmed
#7 Was on Held. Mr. Athey moved to deny LOI and recommend that Town purchase equip. Mr. Gallo 2nded. All approved
#8 Yes with Conditions. Confirmed
#9 Move from Held to yes with conditions. All approved
#10 Yes Vote Confirmed
#11 Yes Vote Confirmed
#12 Yes Vote Confirmed
#13 Yes Vote Confirmed
#14 Yes Vote Confirmed with conditions
#15 Yes. With Conditions
#16 Yes With Conditions
#17 No Vote Confirmed
#18 No Vote Confirmed
#19 No Vote Confirmed
#20 No Vote Confirmed
#21 No Vote Confirmed
#22 No Vote Confirmed
#23 No Vote Confirmed
#24 Yes Vote Confirmed
#25 No Vote Confirmed
#26 Yes Vote Confirmed
#27 Yes Vote Confirmed
#28 No Vote Confirmed
#29 No Vote Confirmed
#30 No Vote Confirmed
#31 No Vote Confirmed
#32 Yes Vote Confirmed
#33 No Vote Confirmed
#34 Yes Vote Confirmed
Agenda Item: New Business: Review DRAFT Council Recommendation Report
Presenter: Kate Van Name
Discussion: Task Force will use spreadsheet format for report to Mayor and Council MS Van Name will add recommendations and conditions.
Ms. Van Name and Task Force discussed importance of town impact studies. Will
recommend to Town Council.
Agenda item: Requests from public to be recognized
Presenter: Kate Van Name
Discussion: Ms. Fleegle asked if there were an opportunity for feedback and questions.
Ms. Van Name replied that there will be.
Mr. Athey moved to adjourn. Meeting adjourned 8:25.