Agendas, Historic District Commission, Town Agendas & Minutes, 2022|

HISTORIC DISTRICT COMMISSION

DECEMBER 21, 2023

 

Ms. Victoria Smith called the Historic District Commission meeting to order at 6:00 p.m. In attendance were Commission members Barbara Brown, Samantha Hollomon, Michael McDowell, Rebecca Murphy, and Kees de Mooy (Zoning Administrator), Lynda Thomas (Town Clerk) and guests.

Ms. Smith stated that the Chestertown Historic District Commission takes its authority from Chapter 93 of the Code of the Town of Chestertown and operates under the Historic District Design Guidelines that were adopted by the Mayor and Council of Chestertown on October 7, 2002, and revised March 7, 2012.

Training

Ms. Smith reviewed the details of the training. She noted the options of scheduling one (1) night with two (2) virtual sessions with one (1) trainer for $1500 or two (2) nights with four (4) virtual sessions with multiple trainers for $4500. Each session would be one (1) hour, and the price is for up to thirty (30) people per class.  It was agreed to start with two (2) sessions in late January, or early February.

There was a discussion on the appropriate topics to begin with.  It was noted that Topic 2 – Standards and Guidelines for Design Review and Topic 3 – Alternative Materials would be helpful when updating the HDC Guidelines.  Topic 6 – Legal Basics and Topic 7 – Meeting Procedures could be scheduled for the second training session, later in the year.

General discussion of HDC Guidelines

Ms. Brown noted that the HDC guidelines don’t have procedures for public comment and by posting the properties, there would be an expected increase in public comments. She inquired about what was the proper procedure for public comment and whether any interested party could comment, and the proper procedure was for the Commission to hear those comments and respond.

Ms. Hollomon referred to Chapter 19 of the Town Ordinance for the structure of meetings and noted that adjacent interested parties are given three (3) minutes.

There was a discussion regarding having a spokesperson for a group of individuals with the same comment to speak for the group so that individuals are not repeating the message.

It was noted that public comments would be allowed after each presentation was concluded and after the Commission has asked clarifying questions and made recommendations.

Ms. Hollomon was concerned that the SDAT sheet was being added to the application.  It was agreed to not electronically forward the SDAT sheet with the application.

There was a discussion regarding answering questions from the public after public comments were made. It was also noted that when people give public comments, they should state their name and address, to be recorded in the minutes.

There was a discussion on the type of permits that require the property to be posted. It was agreed that all permits should be posted.

It was agreed to have all HDC permit applicants post the property they are submitting applications for. The permit would be filled out in the office and the applicant must post the property at least seven (7) days prior to the hearing.  If the applicant fails to post the property, the permit will be removed from the docket. It was noted that it is not the responsibility of town staff to post the property. 

Ms. Murphy asked the group to think of ways to go about notifying the public on how the HDC meetings are conducted, so that everyone is on the same page. Ms. Hollomon suggested taking sections of Chapter 19 and 93 and putting them on poster boards, with possibly online links and/or a QR Code and placing the poster boards in the lobby during HDC meetings.

Ms. Murphy felt that there needs to be clarification on the permission and process for demolition.  By giving permission to demolish, the applicant must go through a checklist of things to obtain the permit.

There being no further business, Ms. Murphy moved to adjourn the meeting at 7:31 p.m., was seconded by Ms. Holloman and passed unanimously. 

Submitted by:                                                             Approved by:

Lynda Thomas, Town Clerk                                       Vicky Smith, Chair

***********************************************************************

AGENDA
HISTORIC DISTRICT COMMISSION
DECEMBER 21, 2023

6:00 p.m.

The Chestertown Historic District Commission takes its authority from Chapter 93 of the Code of the Town of Chestertown and operates under the Historic District Design Guidelines that were adopted by the Mayor and Council of Chestertown on October 7, 2002, and revised March 7, 2012.

Housekeeping/Discussion Meeting

  1. Plan for training in January/February
  2. General discussion of HDC Guidelines

 

Close Search Window