Town of Chestertown
PUBLIC ARTS COMMITTEE (PAC)
Tuesday, Jan 10, 2023
4:00PM at Town Hall
Meeting Minutes
Participants:
- Kate Dowd
- Elizabeth Healy
- Dave Hegland (Secretary)
- Carla Massoni
- Bob Ortiz
- Hester Sachse (ex-officio: Kent Cultural Alliance and Chestertown A&E District)
- Marianne Sade
- Ben Tilghman (Chair)
- Pam White (Vice Chair)
- PAC minutes of Dec 13, 2022 were reviewed and approved.
- New Committee Members:
- Ben welcomed Bob Ortiz as the newest member of the PAC.
- The committee remains one member short.
- Update on the Woicke Sculptures:
- Installation of the remaining six Phase I Sculptures (Vessel, Face Fragment III, Sentinel, The Great Yes, The Big Courtship, and Figure) was completed Dec 28.
- This brings to seven the number of sculptures installed during 2022 (Reading Dog was previously installed).
- Feedback has been generally positive.
- It was agreed for future installs to have a process for final confirmation by stake holders of the exact location of new sculptures.
- It was agreed to coordinate with the Recreation Committee (and other stake holders) on future installation locations.
- There was discussion of Bailey Park as a major venue for some of the remaining sculptures.
- Ben will get on the agenda for the town council and present status at a future meeting.
- Ben will continue discussions with Bill Ingersoll on the Request for Proposal for bids on conservation and relocation of sculptures.
- Sculpture Signage:
- Hester showed a mockup of proposed signage.
- The shape and look was agreed to. The proposed size needs to be reduced.
- Social Media:
- It was agreed that the PAC needs to further develop a social media presence to better communicate with the public on progress.
- After discussion it was agreed to start PAC Facebook and Instagram pages.
- Archive Update:
- Marianne has developed a draft document for comment: Archival Record Retention/Documentation Policy and Procedures Report for the PAC
- Marianne proposed an ongoing subcommittee to develop and implement these requirements. The committee consists of Marianne, Kate and Carla.
- Walking Tour Map:
- Hester reported that as a start we could modify the existing A&E Art Walk map to show Public Art locations within the A&E District.
- It was agreed to use this approach.
- Action Items were reviewed:
- Closed Action Items from previous meeting:
- CLOSED – Marianne agreed to provide information to the committee on “Best Archiving Practices” for organizations like the PAC.
- CLOSED – Dave will arrange for the agreed changes to the website.
- CLOSED – Hester will arrange a location for the PAC to publicize installation progress during the upcoming Art Walk Dec 17.
- CLOSED -Ben will provide updates to the committee on the remaining Phase I installations.
- Ongoing Action Items from previous meeting:
- ONGOING – Marianne, Kate and Carla need input from the PAC on what should be archived and any other thoughts on archiving.
- ONGOING – All committee members will send their number of monthly volunteer hours to Pam.
- ONGOING – Ben will reach out to the community regarding ideas for potential new PAC members (1 open position remaining).
- ONGOING – Ben will meet with the Town Manager Bill Ingersoll regarding: the project management position, RFP for remaining installations, and Installation agreements.
- ONGOING – The Signage committee will continue work on temporary and permanent signage.
- New Action Items:
- NEW – Ben will give the Town Council an update on the completion of the Phase 1 installation (committee members will be notified when the update is scheduled).
- NEW – Ben will ask Miles Barnard for the total number of hours he donated to the installation effort.
- NEW – Ben will ask Miles Barnard to provide an estimate of the cost to relocate “Vessel” within Carpenter Park (if needed).
- NEW – Dave, Kate and Ben will work on providing Bill Ingersoll the information necessary for the Conservation and Installation RFP.
- NEW – Hester will get back to Joe Karlik to provide input from the PAC on the signs (e.g., size).
- NEW – Pam will setup Facebook and Instagram pages for the PAC.
- NEW – Kate, Marianne, and Carla will work to establish a policy and procedure for what information/records/items should be kept and archived.
- NEW – Ben will provide Marianne a copy of the Town Public Art Accession document for the addition of public art to the town collection.
- NEW – Pam will get together with Jim Bogden (Chairman of the Recreation Commission) to review potential plans to make sure PAC and the Rec Commission are in sync.
- Meeting Adjourned – Next meeting is scheduled for Tuesday Feb 14, 4:00PM.