Recreation Commission, Town Agendas & Minutes, 2022|

Recreation Commission Minutes

Date: Thursday, March 7, 2024

Budget Meeting

Present: Jim Bogden (chair), Danielle Cudone, Frankie Mayo, Inez Santori, Frank Rhodes

Guest: Tim O’Brien, Town Council

Meeting called to order at 7:00pm

First Annual East Egg Hunt at Aunt Sarah’s Playground: The commission discussed a recent permit approved by the town council for a private event:  First Annual Easter Egg Hunt at Aunt Sarah’s playground from 11:00 am- 5:00 pm. This will be a private event including the immediate and extended family of Aunt Sarah expecting 50-75 guests. Organizers requested support from the Recreation Commission. Organizers requested a microphone and speaker set which the Recreation Commission does not own. The commission agreed to purchase a bunny suit for approximately $100 that would be owned and stored by the town. 

Town Block Parties: Tim O’Brien suggested town block parties where residents or neighborhoods would request a permit through the town, and use funding set aside by the recreation commission to support these events. Tim felt this would encourage neighborhoods to come together and socialize. Concerns were raised regarding liability and using public funds for private events. The recreation commission would be willing to loan equipment purchased by the town.

Storage for equipment: The Commission has purchased equipment and needs storage space. Tim O’Brien suggested asking the town manager where storage is available rather than placing a shed in Wilmer Park. It is equipment purchased by the town and needs to be stored by the town. 

Fiscal Year 2024-25

  • Marketing budget  ($1200)
  • Saturday in the Park ($1500)
  • Aunt Sarah’s Pumpkin Carving and Fall Fest ($500)
  • Painting trash barrels: need materials for 9 barrels ($500)
  • Professional Development: Commission proposed funding for professional development such as Maryland Recreation and Parks Association. Commission estimated $800 to be voted on at next meeting (3/18/2024)
  • Additional kayak rack ($500)

Motion to approve 2024-25 fiscal budget carried unanimously. 

Current balance for 2023-34 fiscal year: $4,570.01 to be spent by June 30, 2024. The commission proposed spending the remaining budget on the following:

  • Community engagement activities
  • Flag Football kit
  • Blow horn for events 
  • Marketing and advertising

Asks beyond our budget

  • Lights at Gateway, pavilion, cooking grills
  • Carpenter Park: fans and lights
  • Extend path from Ajax toddler playground to rail trail
  • Bridge from rail trail to Gateway Park

Items for Next Agenda: 

  • Signage for parks
  • The Maryland Recreation and Parks Association conference in Cambridge
  • Spending of remaining budget 2022-23 fiscal year
  • Procedure for loaning equipment for events by other organizations

Motion to adjourn at 8:43 pm carried unanimously. 

 

*************************************************************************

Chestertown Recreation Commission
Special Budget Meeting Agenda
7:00 pm, Thursday, March 7, 2024
Council Chamber, Chestertown Town Hall

1. Approval of minutes of February 20, 2024 meeting.
2. Review and prioritize short-term wish list for park amenities and recreation activities:
     a) Low-cost items and services to acquire before June 30, 2024.
         $4,570.01 in allocated funds are available for immediate use.
     b) Low-cost items to request for next fiscal year, July 1, 20204–June 30, 2025.
     c) High-cost items to request the Town to pay for apart from the Recreation Commission’s allocated budget.

Note: $4,600 remains allocated to develop the Ten-Year Master Plan, and $113,000 in ARPA funds remains allocated to fund that plan.

Close Search Window