UTILITIES COMMISSION MEETING
JANUARY 3, 2017
Mayor Cerino called the meeting to order at 7:30 p.m. In attendance were Council members Liz Gross, Samuel T. Shoge and Mauritz Stetson, W. S. Ingersoll, Town Manager, Jennifer Mulligan, Town Clerk, and guests.
Mayor Cerino asked if there were any additions or corrections to the Utilities Commission meeting minutes of December 5, 2016. Mr. Stetson moved to approve the minutes as presented, was seconded by Ms. Gross and carried unanimously.
Mayor Cerino stated that operating funds on hand is $1,067,638.53 and an additional $589,000.00 was set aside in capital funds for a total of $1,656,638.53.
Mayor Cerino asked for a motion to pay the bills. Ms. Gross moved to pay the bills as submitted, was seconded by Mr. Stetson and carried unanimously.
Mr. Sipes stated that he was working on the GIS RFP and said that he saw a working model of the GIS software available for I-pads where the map could be loaded on the I-pad in its entirety and also edited from that device. The software and mapping should only cost approximately $2,000.00 to $3,000.00. There was a small maintenance fee to maintain it online that would not have to be budgeted.
Mr. Sipes stated that the RFP will be broken down into either a complete package or for work to be done in three (3) phases. He said that the mapping would be a major part of the RFP.
Mr. Sipes stated that MES is not able to bid on this project as they may not compete against private industry. He said that the earlier pricing was based upon MES and came in at $50,000.00 to $120,000.00.
Mr. Sipes stated that the original proposal was a $30,000.00 piece of equipment to get sub meter accuracy on the GIS. He said that the I-Pads and software he was looking at were accurate to within a foot of locations. He said that the I-Pads will need cellular service so that they would work in all locations as Wi-Fi can sometimes be spotty.
Mr. Sipes stated that he was having a truckload of lime delivered and said that would be a relatively large expense listed under chemicals.
There being no further business, Ms. Gross moved to adjourn the meeting at 7:40 p.m. was seconded by Mr. Stetson and carried unanimously.
Submitted by: Approved by:
Jennifer Mulligan Chris Cerino
Town Clerk Mayor